Are you required to file your Annual Financial Statements and MD&A earlier than your proxy material?
You may be required to file your Annual Financials and MD&A earlier than you anticipate sending out your proxy material.
Under 51-102, you are required to send your annual financial statements and MD&A 10 calendar days after your required filing deadline to your security holders who previously requested this material. If this annual financial statements and MD&A mailing requirement does not align to your proxy mailing requirement, then you may send the proxy-related materials later, in a second mailing, in time for your annual meeting.
Computershare can help you time these mailings so you can choose to only undertake one mailing.
To undertake only one mailing, you must be ready to send proxy material with the financials by the filing deadline (plus 10 calendar days). Otherwise, the annual financial statements and MD&A must be mailed to all security holders, regardless of whether or not the security holder had previously requested such reports, within 140 days of your financial year end.
First, it is helpful for you to determine your filing deadline as follows:
- For a non-TSX Venture issuer, this date is 90 days after your financial year end
- For a TSX Venture issuer, it is 120 days after your financial year end